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Secretary Resume

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How to Write a Resume for Secretary Job: Best Tips

When applying to a secretary position, follow all the rules of resume crafting and your diligence and neat organization will be noticed immediately. To end your job-search process in victory, read up about the document structure as well as writing tips. At the end of the page, you can download a template and check out a resume sample.

This is your professional profile. Recruiters value their time, so ...

Resume summary or career objective

This is your professional profile. Recruiters value their time, so they usually just skim the files they open. Make sure every bit of your application document is concise and packed with the most effective information about you. Here, for example, write your strongest traits and best accomplishments.

If you are an entry level applicant or are not ...


If you are an entry level applicant or are not sure what constitutes the skills for the secretary resume, check out the job offer. Recruiters are usually very precise about what you should be able to do in this role. Some companies may only have standard preferences such as bookkeeping or Adobe Acrobat, while others may be looking for more advanced skills from applicants.

The secretary position usually does require a special degree. A ...


The secretary position usually does require a special degree. A high school diploma is usually enough. However, you can make this section more attractive by listing specific courses and certifications that are relevant for the position.

A rule of thumb is to add only those places ...

Work history

A rule of thumb is to add only those places of work that are relevant to the position to which you are applying. If you already have secretary experience, list those jobs in reverse chronological order. If you have no secretary experience, include previous occupations that have helped prepare you for secretarial tasks.

Now, check out three simple writing tips for your position particularly:

Put in some information about yourself.
Express your achievements in numbers. Employers will be impressed if you can use quantitative data to describe your accomplishments. For example, you can write that you ‘supervised over 5 administrative staff over 2 years’ or ‘initiated a paper saving initiative that saved over $1,000 dollars in a year.’
Choose the design of your cover letter.
Look for keywords in the secretary job description and include them in your document. Recruiters receive hundreds of resumes, so to save time they will scan the applications for keywords using tracking software. If your resume doesn’t have enough keywords it will automatically get rejected. Keywords like “clerical and administrative support” and “scheduling calendars” and “arrange meetings,” can help you get recognized as a suitable candidate.
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Put your best features first. The basic layout of a resume usually moves from work history to education to skills. However, if you feel that you can frame your skills in a more interesting way, and it will ‘hide’ your meagre education, put the skills section first.

Professional secretary resume example

To simplify your task, we decided to demonstrate how the above tips can be applied to one secretary resume sample. Do you think it will be a challenge to create one for yourself? Not with our online builder! Complete a small questionnaire and you’ll get your perfectly structured unique copy.

Freja Drakenberg Secretary 77 Global Street e: example@email.com t: 8976-987-322 ...




77 Global Street

e: [email protected]

t: 8976-987-322


  • 2012/10 - 2013/08 Bachelor of Arts in American Literature and Culture

    UCLA, Los Angeles, CA


Detail-oriented secretary with 3+ years of experience working in the construction industry. Introduced a paper saving initiative and saved over $1,000 in a year.

Current professional goal: Seeking employment with a Forbes 100 corporation.


  • Skills of shorthand and free typing, 120 words per minute
  • Technical Skills (Microsoft Office)
  • Spreadsheet and Data Entry
  • Attention to detail
  • Discretion and diplomacy

Work History

Secretary to CEO

Penguin Publishing House, New York, NY / 2017/07 - currently

  • Provided clerical support to the CEO and the other partners
  • Scheduled budget and had access to money-related classified information
  • Supervised 5 administrative employees over 2 years
  • Introduced a green initiative ‘save paper - get a badge’ and saved over $1,000 a year.

Penguin Publishing House, San Francisco, CA / 2016/04 - 2017/07

  • Arranged meetings for the directors and coordinated their schedules
  • Planned and coordinated project timelines
  • Proofread documents and revised briefs.

BIG Company, San Francisco, CA / 2014/08 - 2016/04

  • Handled correspondence, phone, fax, and email
  • Handled paperwork, travel arrangements, and expense reports
  • Maintained office supplies and took care of daily office needs such as ordering portable water, keeping cookies and coffee in stock, etc.
  • Recorded meeting minutes.

This example is not commercial and has a demonstrative function only. If you need unique Resume please proceed to our editor.

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What is The Difference Between Resume and CV?

Can’t decide whether a CV or resume for an secretary will help you get a job? Let's compare! Although both CV and resume have a generic goal to present the qualifications and experience of the candidate, these documents differ in structure and length:


A CV does not have length limitations.

A CV is a detailed review not only of your whole work experience, but also of academic history, including scholarships, research, and publications.

The CV text remains general to all job applications.


The standard for a resume is one page.

A resume implies a brief summary of work experience, duties from previous jobs, and skills.

The content of the resume should be changed for each vacancy, to meet its employment characteristics and requirements.

A resume is a shortcut presenting all your related experience on one page. Therefore, this document is more preferable by recruiters because it helps to identify the right person from the number of candidates faster.

Secretary Resume Template

Templates work perfectly for secretarial resumes. Pick a streamlined design and the editor will do all the work for you. Our website offers a large variety to choose from. Just tailor the design to fit your needs and you are all set for an interview.

                                                             a secretary resume example

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Overall rating 4.3

                                                             image of a resume example for a secretary

Or choose any other template from our template gallery

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Overall rating 4.4

Main benefits of creating your resume for Secretary in our builder

You do not have to wrestle with the structure of the resume. Just complete the questionnaire, and all the information will be arranged in the necessary sequence.

You can choose any of the proposed templates for your text. Each of them meets the format and design requirements for a resume.

You can easily edit the document for each new vacancy, adapting the work history, goal, and skills to the individual requirements of each employer.

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Our customers’ feedback

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Frequently Asked Questions

  1. What should I put on my resume if I’m a secretary with no experience?
    Specify educational institutions and degrees you have received and mention certificates related to graphic design. Write about the student or volunteer projects you participated in as a graphic designer and describe your responsibilities. Beginners should put this information right after the resume summary. In our builder, we have templates for different resume structures, so you can choose the design that suits your particular case.
  2. What are 5 soft skills for the Secretary resume?
    Soft skills are equally important, and your recruiter may take them into account when evaluating your CV or resume for a graphic designer position. We recommend you mention your communication, conflict resolution, time management, collaboration, and emotional Intelligence.
  3. What is the best resume format for a secretary position?
    There are two main resume formats: functional and chronological. The first one focuses on skills and accomplishments, while the second describes your work history in chronological order. Which one to choose depends on your background.
  4. Should I include my email in my resume?
    Yes, you should add any relevant contact information. However, make sure your email address looks professional.

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Other great resumes from this industry

Don’t limit yourself to just a secretary position. There are many other great employment options for your skills and achievements. Stay online!